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Operations Officer (New York)

Education under Attack Researcher (New York)

 

Job Title: Operations Officer
Location: New York, NY, United States
Application Deadline: May 3, 2019
Anticipated Start Date (approximate): June 24, 2019 

POSITION SUMMARY

The Global Coalition to Protect Education from Attack (GCPEA) is seeking a highly motivated and qualified person to provide administrative, operational and programmatic support to ensure the efficient operations of the Coalition. The Operations Officer will be based in New York, NY and will report directly to the Executive Director.

GCPEA was established in 2010 by organizations from the fields of education in emergencies and conflict-affected fragile states, higher education, protection, international human rights, and international humanitarian law who were concerned about on-going attacks on educational institutions, their students, and staff in countries affected by conflict and insecurity. GCPEA is governed by a steering committee made up of the following international organizations: CARA (Council for At-Risk Academics), Human Rights Watch (HRW), Institute of International Education/ IIE Scholar Rescue Fund, Plan International, Protect Education in Insecurity and Conflict (PEIC), a program of the Education Above All Foundation, Save the Children, UNICEF, UNESCO, and UNHCR. GCPEA is a project of the Tides Center, a nonprofit 501(c)(3) organization.

RESPONSIBILITIES

Administration and Operations

  • Facilitate communications between Tides Center, GCPEA Steering Committee members, and working groups, donors, consultants, and affiliated organizations for both the daily operations of the project and larger events including Steering Committee meetings and working group activities;
  • Compile monthly activity reports to the Steering Committee;
  • Maintain the Coalition’s contacts databases, and maintain accurate records and databases for all GCPEA activities;
  • Assist in reports to donors, maintaining and updating project surveys, websites and mailing lists for GCPEA events and programming;
  • Work with and arrange outside vendors for service delivery;
  • Finalize content and obtain appropriate signatories for contracts with outside vendors, consultants and donors; and
  • Perform routine administrative tasks necessary to the functioning of the Coalition.

Finance

  • Track expenses and generate monthly financial reports, spending projections, and updated budgets;
  • Ensure adherence to project budget and donor requirements;
  • Process the timely payment of all invoiced expenses and reimbursements, including payments of consultants and vendors;
  • Track reporting requirements for grants and produce financial reports to funders;
  • Manage petty cash accounts;
  • Review, reconcile, and submit monthly credit card statements in a timely fashion; and
  • Liaise with accounting department to ensure accuracy of all financial reporting and timely processing of all financial transactions.

Meetings & Events

  • Schedule regular meetings, and arrange teleconferencing and other logistical requirements;
  • Contribute to the planning and implementation of bi-monthly call-in meetings of the Steering Committee and bi-annual in-person meetings, often held internationally;
  • Prepare minutes for all Steering Committee meetings, and other meetings as requested;
  • Arrange all domestic and international meeting logistics, as well as travel for Secretariat members;
  • Contribute to the content of working group meetings and activities, including preparing invitations, memos, agendas, minutes and program materials; and
  • Attend all domestic and international Steering Committee meetings and working group meetings as needed.

Publications

  • Liaise with graphic designers, translators, and other vendors throughout the development of reports and other publications;
  • Proofread and copyedit documents as needed;
  • Conduct image searches for publications and ensure that images are properly licensed; and
  • Maintain inventory of GCPEA publications, and manage printing and shipping of publications for meetings and events.

Communications & Social Media

  • Manage GCPEA’s web presence, including website maintenance, developing website protocols and managing contracts with external web developers;
  • Manage GCPEA’s social media accounts, including drafting tweets and Facebook posts, and developing content for use in online communications;
  • Develop and manage electronic mailings;
  • Track and report on GCPEA’s online footprint, website and social media data, and downloads of publications; and
  • Support the Coalition’s advocacy efforts, including outreach to representatives of governments and international organizations, as well as drafting of emails and other advocacy documents.

Information Technology

  • Manage GCPEA’s email accounts and other online accounts;
  • Regularly monitor the Coalition’s organizational email account and share or respond to inquiries as appropriate; and
  • Liaise with IT/helpdesk to troubleshoot computer and internet problems as necessary.

Other

  • Travel occasionally, as required; and
  • Carry out other tasks as needed, such as contributing to research on attacks on education and engaging in advocacy on protecting education in armed conflict.

QUALIFICATIONS

Education: A bachelor’s degree is required.

Experience: A minimum of three years of operations or administrative experience, preferably in a global organization, is required. Experience in accounting or financial management, particularly in an organization with multiple foundation and government funding sources, is highly desirable. Event management experience, including arranging travel, is a plus.

Knowledge, Skills and Abilities:

  • Exceptional attention to detail under tight deadlines.
  • Excellent organization skills and a proven ability to manage multiple competing priorities simultaneously.
  • Demonstrated ability to manage complicated financial and accounting tasks, and to clearly and effectively communicate financial and budget information. 
  • Outstanding writing, editing, and proofreading skills, as well as the ability to write for different audiences and modes of communication, including social media.
  • Ability to work efficiently and interact with people from diverse backgrounds and cultures, differing levels of seniority, and an array of diverse organizations, including civil society, international organizations and government.
  • Capacity to take initiative without prompting, take ownership of projects, and consistently follow-up on tasks.
  • Ability to multi-task, and prioritize action and responses.
  • Highly skilled and proficient in executing administrative tasks.
  • Highly proficient in Microsoft Office 2016; internet and database software, including Salesforce, Mailchimp, and NetSuite. Website development skills, including knowledge of WordPress and CSS or HTML, would be advantageous.

Other: Applicants for this position must possess current US work authorization. The Operations Officer is an exempt position. Exempt employees are expected to work the appropriate and necessary time in order to complete key assignments and related tasks on schedule.

HOW TO APPLY

Applicants should submit the following via email to gcpea@protectingeducation.org with the subject heading “Operations Officer Application": 

  • Cover letter
  • Resume/Curriculum Vitae
  • Brief unedited writing sample of not more than 5 pages
  • Name and contact details of three professional references

The deadline for applications is May 3, 2019. Applications received after this date will not be considered. 

We thank everyone for their application, but only complete applications will be reviewed, and only shortlisted candidates will be contacted.

 

 

Job Title: Education under Attack Researcher
Location: New York, NY, United States
Application Deadline: April 26, 2019
Anticipated Start Date (approximate): June 17, 2019 
POSITION SUMMARY
The Education under Attack Researcher will contribute research and writing to Education under Attack 2020. Education under Attack is the flagship report of the Global Coalition to Protect Education from Attack (GCPEA). The 2020 report will be the fifth in the series that examines attacks on education, including the threat of, or actual use of, force against students, teachers, professors, education personnel, or educational facilities and materials, as well as the military use of schools and universities. It will build on two studies published by UNESCO in 2007 and 2010 and two published by GCPEA in 2014 and 2018. The study serves as a resource for those advocating stronger protections for education and implementing projects to prevent and mitigate the impact of attacks on education. It is also serving as the primary source of data for the UNESCO Institute of Statistics’ thematic indicator 4.a.3 on the number of attacks on students, personnel and institutions, monitoring progress in achieving Sustainable Development Goal 4. The 2020 edition of Education under Attack will profile approximately 30 countries that experience the highest rates of attacks on education. 
 
The Researcher will be guided by GCPEA’s  Monitoring and Reporting Working Group (MRWG), comprised of representatives of GCPEA member organizations with expertise on monitoring and reporting violations of human rights. The main responsibilities of the position will include desk research on attacks on education and drafting of country profiles and will also involve working on improving the quality of data included in the report and advocating for standardizing methodologies for data collection.  
 
GCPEA was formed in 2010 by organizations working in the fields of education in emergencies and conflict-affected contexts, higher education, protection, and international human rights and humanitarian law who were concerned about ongoing attacks on educational institutions, their students, and staff in countries affected by conflict and insecurity. GCPEA is governed by a steering committee made up of the following international organizations: Council for At-Risk Academics (Cara), Human Rights Watch, Institute of International Education, Education Above All Foundation through its program Protect Education in Insecurity and Conflict (PEIC), Plan International, Save the Children, UNICEF, UNESCO, and UNHCR. GCPEA also includes many other organizations such as Geneva Call, the Norwegian Refugee Council, and UNRWA, to name a few. GCPEA is a project of the Tides Center, a nonprofit 501(c)(3) organization, which serves as fiscal sponsor.
 
The Researcher is an exempt position. Exempt employees are expected to work the appropriate and necessary time in order to complete key assignments and related tasks on schedule. The Researcher must have authorization to work in the US. 
 
RESPONSIBILITIES
 
Conduct research on attacks on education and draft country profiles
  • Conduct desk research on attacks on education following the methodologies established for the Education under Attack publication. This includes reviewing UN and NGO reports, engaging in phone/Skype interviews, and conducting media research.
  • Enter information on attacks on education into country-specific excel databases, being careful not to duplicate information
  • Analyze data collected and draft country profiles.
  • Review and edit existing drafts of country profiles. 

Support work to improve the collection and analysis of data on attacks on education.

  • Identify new data sources and build relationships with those collecting information on attacks on education at the international, national and sub-national level. 
  • Contribute to on-going discussions on strengthening methodologies for analyzing attacks on education.

Support the Monitoring and Reporting Working Group 

  • Help convene regular meetings with working group members and monitor their progress as needed.
  • Contribute to shaping agendas and discussions at the meetings and draft minutes. 
  • Contribute to the development of MRWG workplans and support the implementation of these plans in collaboration with working group members. 

Other activities

  • Contribute to preparing briefing papers, op­eds, articles, blogs and press releases.
  • Prepare monthly progress reports and contribute to funding proposals and donor reports
  • Participate in Steering Committee meetings
  • Contribute to developing an advocacy strategy related to the recommendations in Education under Attack
  • Participate in other GCPEA activities as needed, including promoting the Safe Schools Declaration, and supporting implementation of Declaration commitments by states, as well as contributing to research and advocacy on the specific ways in which women and girls are impacted by attacks on education. 
 
QUALIFICATIONS
 
Education and/or Experience
  • Master’s degree in international development, education, gender studies, or a related field
  • 5-7 years of research experience, including conducting literature reviews/desk studies; experience with qualitative or quantitative data analysis desirable. Applicants with more experience may be considered for a position at a higher level of responsibility
  • Previous experience in conducting research on  education in emergencies, international education, child protection, and/or human rights preferred
  • Experience working in a conflict-affected context preferred but not required
 
Knowledge, Skills, and Abilities
  • Strong understanding of the challenges to education in settings of armed conflict and political violence
  • Exceptional writing and critical thinking skills; strong proofreading skills
  • Very strong attention to detail
  • Advanced skills with Microsoft excel, including the use of formulas, data validation, sorting, and filtering functions
  • Experience coding qualitative and quantitative data preferred 
  • Excellent inter-personal skills and ability to work within a coalition of organizations with differing mandates
  • Strong organizational skills and ability to multi-task and focus on several projects simultaneously
  • Fluency, including the ability to read, write, and converse, in a second language preferred, particularly Spanish, French, or Arabic, but not required
 
Relationships 
The Researcher will participate in frequent telephone and email interaction, and at least bi-annual face to face interaction with Steering Committee members. In addition, s/he will communicate frequently with UN and nongovernmental organizations working in the education, humanitarian, or human rights fields who engage in similar issues as the Coalition. 
 
Physical Demands 
The Researcher will spend up to seven hours a day sitting at a desk working on a computer or speaking on a telephone. S/he will travel to countries outside the US, including potentially in conflict affected environments. The position will require the ability to travel by plan for extended periods. 
 
Work Environment
The work environment when not travelling is a shared office with natural light. The office is wheelchair accessible. When travelling, the Researcher will be required to adapt to the conditions in the environment and will need to work from hotel rooms or whatever work space may be available. Meetings with partner organizations or field based practitioners may occur in locations that are not wheelchair accessible
 
How to apply
Applicants should submit the following (no later than April 29, 2019) via email to gcpea@protectingeducation.org under the subject heading “Education under Attack Researcher”:
 
1. Cover letter 
2. Resume/Curriculum Vitae 
3. Short unedited writing sample of not more than 5 pages 
4. Names and contact details of three professional references 
 
We thank everyone for their application but only shortlisted candidates will be contacted. Remuneration commensurate with experience
 

GCPEA is an equal opportunity employer and makes employment decisions on the basis of merit. Our policy prohibits unlawful discrimination based on race, color, creed, gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status or civil union status, age, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer or a record or history of cancer and genetic characteristics, or HIV/AIDS related), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), genetic information, sexual orientation, immigrant status, military status, or veteran status, as well as any other consideration made unlawful by federal, state, or local laws.